HR Solutions
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Vicki Hubiak
Executive Assistant
Posted: 02/09/26
2026-01-27
2026-03-11
Employment Type:
Direct Hire
Job Number: 5557
Job Description
Executive Assistant
Position Summary:
HR Solutions is seeking an Executive Assistant for our client in Evansville, IN. The ideal candidate will have experience assisting an Executive management team with a wide variety of administrative functions while supporting the organization’s mission, vision, and core values.
Responsibilities:
vhubiak@hrsolutions-inc.com
Please know that, due to volume of responses, only those candidates who meet the requirements described above will be contacted.
To see all of our career opportunities, visit us at: www.hrsolutions-inc.com
HR Solutions, Inc. is proud to be an Equal Opportunity Employer
At HR Solutions, Inc. we take pride in developing effective and professional relationships with our clients. We have been selective in building our own staff from the most highly qualified, certified, and experienced individuals in the Tri-State area. Our team of consultants has accumulated extensive Human Resources experience in Staffing, Executive Recruiting, Corporate Outplacement, Executive Coaching, Training and Organizational Development.
Position Summary:
HR Solutions is seeking an Executive Assistant for our client in Evansville, IN. The ideal candidate will have experience assisting an Executive management team with a wide variety of administrative functions while supporting the organization’s mission, vision, and core values.
Responsibilities:
- Screen incoming calls and correspondence and respond independently when possible
- Assist with confidential correspondence, reports, and other complex documents including minutes and some legal documents
- Maintain corporate minute books and management agreements for various organizations
- Manage multiple calendars and independently schedule deadlines for ongoing projects
- Arrange programs, events and meetings including booking hotel reservations, event planning, booking venues, and catering
- Arrange detailed travel plans and itineraries
- Collaborate and interface with all levels of the organization on various projects
- Maintain owner information through Legacy system
- Assist with distributions to local and regional charities
- High School Diploma required; Associates degree or higher preferred
- Minimum of 5 years previous administrative experience and/or Legal Office experience
- Previous executive administrative assistant experience a plus
- Proficiency in Microsoft Office Software
- Must be able to demonstrate flexibility and agility in approach to work and be able to manage changing priorities and deadlines
- Ensure proper management of confidential information
- Ability to communicate with team members of all levels of the organization
- Must have excellent organizational skills with the ability to prioritize a multitude of tasks by volume and urgency
- Ability to coordinate and collaborate with cross-functional teams on projects and initiatives
- Salary commensurate with experience and education
- Excellent benefits package offered
vhubiak@hrsolutions-inc.com
Please know that, due to volume of responses, only those candidates who meet the requirements described above will be contacted.
To see all of our career opportunities, visit us at: www.hrsolutions-inc.com
HR Solutions, Inc. is proud to be an Equal Opportunity Employer
At HR Solutions, Inc. we take pride in developing effective and professional relationships with our clients. We have been selective in building our own staff from the most highly qualified, certified, and experienced individuals in the Tri-State area. Our team of consultants has accumulated extensive Human Resources experience in Staffing, Executive Recruiting, Corporate Outplacement, Executive Coaching, Training and Organizational Development.
Meet Your Recruiter
Vicki Hubiak
President / CEO
Earned a bachelor’s degree in Business with an emphasis in Marketing from the University of Evansville. Prior to starting her business, she was Employee Relations Manager with Peabody Energy. She has over 20 years of experience in HR specializing in executive recruiting, corporate outplacement, consulting and career management. In 2008 Vicki obtained the Certified Business / Executive Coach designation through the Certified Coaches.
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Ready to kickstart your career in the vibrant region surrounding Evansville, Indiana? This dynamic area boasts a unique blend of rich history, stunning scenic beauty along the Ohio River, and a thriving arts and culture scene. With renowned landmarks like the Angel Mounds State Historic Site and the Mesker Park Zoo, as well as a plethora of art galleries, theaters, and the beloved Evansville Otters baseball team calling this area home, there's no shortage of activities to explore outside of work. Consider joining our team to seize the incredible growth opportunities and discover the irresistible charm of Evansville and its surrounding areas. Browse our job listings now and take the first step toward a fulfilling career in this enchanting locale.